Council Solution

Quick Procedure Check

It’s not my fault – I don’t know what the procedures are!

This is a common reaction and often signals a gap in communication, training, or oversight of procedures

What is a procedure?

A procedure is a step-by-step guide that outlines how to safely and correctly carry out a specific task or process. It helps ensure consistency, safety, and compliance with regulations.

They are essential for
High-risk tasks (e.g. working at heights, using machinery, handling chemicals)
Everyday responsibilities (e.g. fire evacuation, manual handling, first aid response)

Check on your procedures

It is the Manager’s responsibility not only to ensure that employees complete their work, but also to ensure they are working safely.

Spending just 5 minutes periodically to check that safety procedures are in place and up-to-date – from both an equipment and staff understanding perspective – can make a real difference.

This simple, quick check helps make your Council a safer place for both employees and the public.

The Hidden Toll on Councils: Financial Strain and Human Impact

The Cost of Neglecting Procedure Reviews

Infrequent checks of procedures can lead to serious incidents, with wide-ranging consequences, including:

Increased absenteeism and staff turnover
Higher insurance premiums and legal exposure
Reduced productivity and low staff morale
Damage to public trust and organisational reputation
Potential for costly litigation

The Health and Safety Executive (HSE) underscores that managing health and safety is not a regulatory burden – it’s a strategic advantage.

Councils that proactively invest in safety practices benefit from:

In short, prioritising safety is not just the right thing to do – it’s the smart thing to do.

Your Health & Safety team can’t do it all – but they can make sure managers and employees are more aware, engaged, and involved. Safety is everyone’s responsibility, especially that of the Local Manager. The role of the H&S team is to enable, educate, and empower, not to shoulder the burden alone.

In Just a Few Minutes Periodically, Gain Valuable Insights from Every Council Site

A quick monthly check can reveal critical information, strengthen safety practices, and engage staff – all with minimal time investment.

With a simple checklist, each manager can quickly complete a monthly check – no reports or corrective actions needed, just a status update. Using a smartphone or tablet makes it even easier: a few taps, hit “Upload,” and it’s done.

If most managers did this monthly, the data collected would provide valuable insights, like identifying outdated procedures or staff needing refresher training.

This quick Health & Safety check increases engagement, reduces non-compliance risk and potential prosecution, and boosts confidence across teams.

By following the HSE’s Plan, Do, Check, Act model, councils can embed safety into daily operations, with the “Check” phase ensuring procedures are effective and risks are managed.

Gain powerful information on the knowledge of your employee’s procedure understanding. Retrieve the failings by Directorate and even down to individual school level.

Once know you can retrain or send emails out to those employees refreshing them of a particular procedure or control that they should be fully conversant with.

We also use PowerBi to produce the graphs from our API. If you are using PowerBi then you can produce your own graphs.

A Simple Solution to Help You Check Procedures

This is an easy-to-use system designed to help you check that key procedures are in place and understood – without the need for time-consuming audits.

Unlimited licences – so everyone in your team can access it
A complete Council-wide solution – supporting every department
Accessible on mobile devices or via a web portal
Fully customisable – tailor the questions to suit your needs
Promotes awareness – helps managers stay alert to risks and surroundings
Clear graphical results – instantly highlights potential issues and gaps